6 Best Password Managers for Business with Secure Sharing in 2026

When your team needs to share login credentials, sticky notes and spreadsheets create security risks. A business password manager keeps those shared passwords encrypted and organizes them into folders your team can access from anywhere. 

This guide covers the best password managers for businesses that need secure sharing. You'll find options that work for small business teams and enterprise organizations alike, with features that make collaboration easy while keeping your credentials protected. LastPass stands out with its intuitive folder system and flexible sharing permissions. 

Quick guide: 6 best password managers for business with secure sharing 

1. LastPass: The best overall business password manager according to G2 global grid reports
2. Bitwarden: Uses Bitwarden Send for encrypted file sharing 
3. 1Password: Lets you share with non-users via secure links 
4. Dashlane: Shares with non-users via DASH file export 
5. Keeper: Offers self-destructing shared records 
6. NordPass: Includes Trusted Contacts feature for sharing 

How we evaluated the best business password managers for secure sharing 

We picked these password managers based on how well they handle team collaboration without compromising security. You'll want a tool that makes sharing easy for employees while giving admins full control over who can access what: 

• Sharing permissions: Can you control view-only versus edit access? 
• Folder organization: How easy is it to organize credentials by team or project? 
• External sharing: Can you share with contractors or clients who don't have accounts? 
• Access tracking: Does the platform log who accessed which passwords and when? 
• Access removal: How quickly can you cut off access when someone leaves? 
• Admin controls: What rules can you set for how passwords get shared? 

The 6 best password managers for business with secure sharing 

1. LastPass: Best overall business password manager for secure sharing 

LastPass makes password sharing straightforward for your entire team. You create shared folders for different departments or projects, set permissions for who can view or edit, and let employees access exactly what they need. The folder structure mirrors how most businesses already organize files, so the learning curve is minimal. 

Admin controls go deep. You get over 100 security policies to configure how sharing works across your organization, and you can apply different rules to different teams. Audit logs track who accessed which passwords and when, which helps if you ever need to troubleshoot a login issue or review access history. 

Your team can start using LastPass right away. The browser extension saves passwords automatically when employees log in to sites, then fills credentials with one click going forward. 

LastPass features

• Shared folders with permissions: Create folders by department or project with view-only or full-edit access for each team member 
• One-to-many sharing: Share a single password with multiple people at once, perfect for shared accounts 
• 100+ security policies: Set rules around sharing, password requirements, and access controls at the organizational or team level 
• Audit logging: Track who accessed which passwords and when, with detailed activity reports 
• Super Admin privileges: Maintain oversight of shared folders even when original creators leave the company 
• Directory integration: Sync with Microsoft Active Directory, Google Workspace, Okta, and OneLogin for automated provisioning 

LastPass pros and cons

Pros: 

• "Works seamlessly with all extensions on every browser. Easy to manage shared passwords across groups, and very simple to share and retract access to passwords." –verified review
• "Good team management tools - easy to grant permissions only to team members that need them." –verified review
• "Sharing passwords with my colleagues is a really nice feature and allows us to better manage our IT assets." –verified review

Cons: 

• "Sometimes it does get confused and tries to fill fields that aren't username or password fields." –verified review
• "I wish I could share the same password with multiple groups instead of one." –verified review
• "The interface is practical, but it could be more modern and intuitive." –verified review

2. Bitwarden: Uses Bitwarden Send for encrypted file sharing 

Bitwarden is an open-source password manager that handles team sharing through Collections. You organize credentials into Collections by team or project, then assign access permissions based on roles. The Bitwarden Send feature lets you share encrypted text or files with anyone, even people outside your organization. 

The platform works on unlimited devices for every team member, and you can import data from over 30 other password managers. For businesses that want full transparency into how their password manager works, the open-source code is available for inspection. 

Bitwarden features

• Bitwarden Send: Shares encrypted files or text snippets with expiration dates and access limits 
• Collections-based sharing: Organizes credentials by team or project with role-based permissions 
• Open-source transparency: Full code visibility with regular third-party security audits 

(Platform features reflect the information available on the Bitwarden website as of the publication date.)

 

Bitwarden pros and cons

Pros: 

• "Its clean and intuitive interface allows you to store, generate, and autocomplete passwords with just a few clicks, without unnecessary complications." –verified review
• "Bitwarden works great for my organization. Storing, sharing passwords and security features are top notch in comparison to competitors." –verified review
• "The new Bitwarden browser extension offers an even faster credential filling experience than the previous version." –verified review

Cons: 

• "The instructions can be a bit confusing on the admin enterprise side." –verified review
• "There is no easy ability to modify, remove or add rows in bulk." –verified review
• "Sharing capability is limited to groups. So you need to create groups first." –verified review

3. 1Password: Lets you share with non-users via secure links 

1Password handles sharing through vaults rather than folders. You create separate vaults for different teams or projects, then control access with 13 different permission levels ranging from view-only to full management rights. The platform also generates secure links to share individual passwords with people who don't have 1Password accounts. 

Watchtower monitors your vaults for weak passwords, reused credentials, and accounts that appeared in data breaches through its Have I Been Pwned integration. 

1Password features

• External sharing links: Generates time-limited links to share credentials with contractors or clients who don't have accounts 
• 13 permission levels: Offers granular access controls including view, edit, manage, import, and export rights 
• Watchtower monitoring: Alerts you to compromised passwords and vulnerabilities across all shared vaults 

(Platform features reflect the information available on the 1Password website as of the publication date.) 

 

1Password pros and cons

Pros: 

• "It works across many platforms, and can be separated into different ways of sharing information with different people, and work." –verified review
• "One thing I really like about 1Password is how easy it makes managing passwords without feeling complicated." –verified review
• "What I appreciate most about 1Password is its balance of strong security and user-friendly design." –verified review

Cons: 

• "From an IT and administration perspective, this software is horrible to administer." –verified review
• "I wish you could share logins without directly giving the other person the password." –verified review
• "The shared vault setup (especially for families or teams) can be a little confusing at first." –verified review

4. Dashlane: Shares with non-users via DASH file export 

Dashlane organizes shared credentials through folders by department or project. You assign Editor or Manager roles to control access. When you need to share with contractors who don't use Dashlane, you can export credentials as a secure DASH file. 

The Admin Console shows password health scores across your organization, letting you spot weak or reused credentials. Dark web monitoring scans 20 billion breach records and alerts you when company email addresses appear in leaked databases. 

Dashlane features

• DASH file export: Shares credentials securely with non-Dashlane users 
• Dark web monitoring: Scans for compromised credentials across all company email addresses 
• Password Health dashboard: Tracks security scores and identifies weak credentials across your organization 

(Platform features reflect the information available on the Dashlane website as of the publication date.) 

 

Dashlane pros and cons

Pros: 

• "Shared Collections are great for our team's collaboration." –verified review

• "The interface/extension is really good." –verified review

• "Makes it very easy to securely store and share passwords, payments, and personal information." –verified review

Cons: 

• "The mobile app is glitchy, and often doesn't stay logged in." –verified review
• "You can't share a group of passwords, you can only share one at a time." –verified review
• "The management console needs some work for easier use by multiple people at one time." –verified review

5. Keeper: Offers self-destructing shared records 

Keeper gives you several ways to share credentials securely. Shared folders work for ongoing team access, while One-Time Share creates time-limited links for contractors or clients who don't have Keeper accounts. You can even set records to self-destruct after a certain period. 

The platform includes built-in activity logs that track password changes, logins, and sharing events. Role-based access controls let you define exactly what each employee can do, and the admin console gives you visibility into usage across your organization. 

Keeper features

• One-Time Share: Creates time-limited links to share credentials with non-users, bound to the recipient's device 
• Self-destructing records: Lets you set passwords to automatically delete after a specified time period 
• Activity logging: Tracks all password changes, access events, and sharing activity for compliance 

(Platform features reflect the information available on the Keeper website as of the publication date.) 

 

Keeper pros and cons

Pros: 

• "Sharing credentials securely with team members is straightforward, and when someone leaves or changes roles, revoking their access is quick." –verified review
• "Keeper has been great for our teams that need to secure sensitive information in a way that access can be centrally managed." –verified review
• "The ability to create shared folders and assign a Keeper Team (group) to them helps keep sharing simple while still maintaining the core zero knowledge ideal." –verified review

Cons: 

• "The device approval process is also human-dependent (requires admin action), which may result in delays in users being approved to install Keeper on new devices." –verified review
• "Occasionally users encounter bugs with autofill functionality when trying to log into one of a cloud apps from a generic domain." –verified review
• "Setting up the admin features was somewhat challenging at the beginning, particularly when it came to understanding roles and permissions." –verified review

6. NordPass: Includes Trusted Contacts feature for sharing 

NordPass handles team sharing through shared folders and a Trusted Contacts feature. You share individual passwords with specific team members and set view or edit permissions for each item. The interface stays clean and simple, which helps employees adopt the tool quickly. 

The Data Breach Scanner monitors the dark web for leaked credentials and alerts you when company email addresses appear in breach databases. This helps you catch compromised passwords before they become a problem, including any credentials you've shared with your team. 

NordPass features

• Trusted Contacts: Shares credentials securely with specific team members you designate 
• Shared folders: Organizes passwords by team or project with view and edit permissions 
• Data Breach Scanner: Monitors for compromised credentials across your organization 

(Platform features reflect the information available on the NordPass website as of the publication date.) 

 

NordPass pros and cons

Pros: 

• "I appreciate the intuitive interface and ease of use." –verified review
• "NordPass makes it incredibly easy to store, share, and manage passwords across the team." –verified review
• "What we like most is the high level of security and encryption." –verified review

Cons: 

• "Don't like how each password has to be shared individually and can't batch share." –verified review
• "There needs to be a way to create folders within shared folders so we can organise details better." –verified review
• "The admin dashboard could offer more advanced reporting features or activity logs for better oversight." –verified review

Comparison table: The best business password managers with secure sharing 

How do I organize shared passwords for different departments? 

Most password managers let you create folders or vaults for each team. You might have one folder for marketing (social media logins, ad platforms), another for finance (banking, payroll), and a third for IT (admin accounts, hosting). Each folder gets its own access list, so marketing can't see finance credentials and vice versa. 

Start simple and add structure as you grow. A 5-person company might only need a couple of folders, while a larger organization might create sub-folders by project or client. The key is making it easy for employees to find what they need without scrolling through hundreds of unrelated passwords. 

How do I share passwords securely with contractors or clients? 

The simplest approach is adding contractors as limited users with access only to specific folders. They get their own account, you control exactly which credentials they can see, and you have a clear audit trail of what they accessed. When the project ends, you remove their access to those folders. 

If you only need to share one or two passwords temporarily, you can share individual items directly with the contractor's email address. They'll need to create a free account to receive the credentials, but this keeps everything encrypted and trackable rather than sending passwords through email or chat. 

Why LastPass is the best business password manager for secure sharing 

LastPass gives you the sharing controls your business needs without the complexity that slows teams down. The folder system works the way your employees already think about organizing files, so adoption happens naturally. Admins get over 100 security policies to configure exactly how sharing works across different departments. 

The audit logging captures every sharing event, so you always know who accessed what and when. Super Admin privileges ensure you never lose access to critical shared folders, even when the employee who created them leaves the company. And with directory integration through Microsoft Active Directory, Google Workspace, and major identity providers, you can automate access changes as people join or leave your organization. 

Ready to simplify secure password sharing for your team? Try LastPass now and see why businesses trust us to keep their credentials protected.