7 Best Password Managers for Non-Technical Teams in 2025

Your team shouldn't need a computer science degree to manage passwords securely. A good password manager makes it hassle-free to create and store strong, unique passwords for every account.

Finding an easy-to-use password manager that your entire team will adopt makes a real difference. When your accounting department, marketing team, and front desk staff can all use the same security tool independently, you know you've found the right solution.

Our guide covers the best password manager options for teams who want to keep things simple. You'll want to choose a platform that makes security easy for everyone, from your summer interns to your senior leadership team. LastPass stands out with its user-friendly interface and top-notch security.

Quick guide: 7 best password managers for non-technical teams

1. LastPass: The best overall password manager for non-technical teams according to G2 global grid reports
2. NordPass: Minimal learning curve
3. Bitwarden: Budget-friendly for small teams
4. RoboForm: Provides advanced form features
5. Keeper: Offers 24/7 support for an add-on fee
6. 1Password: Works for larger companies
7. Dashlane: Built-in VPN included on some plans

How we chose the best password managers for non-technical teams

We picked these password managers based on how well they work for different types of teams. You'll want a tool that's easy to use while still keeping your passwords safe and providing all the features your team needs:

• Ease of onboarding: How quickly can new employees start using the tool?
• User interface: Is the platform intuitive and easy to learn?
• Automatic features: Does the tool handle passwords automatically or require manual work?
• Support availability: Can you get help when you need it?
• Cross-device functionality: Does it work on all your devices and browsers?
• Setup speed: How long until your whole team is up and running?

The 7 best password managers for non-technical teams

1. LastPass: Best overall password manager for non-technical teams

LastPass takes the stress out of password management for your entire team. Setup is easy, and when you log in to a website, the browser extension can automatically save your password. From that point on, LastPass fills in your credentials with one click, so you never have to remember or type passwords again.

Getting started with LastPass is simple. New team members follow Start & Explore, which walks them through 5 quick tasks to get comfortable with the basics. If anyone wants to learn more, there's a 30-minute self-paced course available, though most people figure it out just by using it.

LastPass features

• Automatic password saving: Can save credentials after successful login with no manual entry needed
• Visual Security Dashboard: Shows password strength scores in a simple interface
• Cross-platform sync: Works across all browsers and devices your team already uses
• SaaS Monitoring & SaaS Protect: Checks what business apps your employees are using, provides secure access, and blocks apps that could pose a risk (on the Business Max plan)
• LastPass University: The modular training portal includes a self-paced 30-minute course employees can complete independently
• One-click autofill: Logs you into sites instantly without typing passwords
• Automated onboarding: Gets employees up and running in hours instead of days

LastPass pros and cons

Pros:

• "Works seamlessly with all extensions on every browser. Easy to manage shared passwords across groups, and very simple to share and retract access to passwords." – verified review
• "Fully stress free password and login management. Browser integration. Easy login sharing. Fantastic product." – verified review
• "The feature set is robust and secure. It's easy to implement, integrates with my browsers seamlessly and I use it every day" – verified review

Cons:

• "The extensions sometimes work a little too well even when you don't want them." – verified review
• "I wish I could share the same password with multiple groups instead of one." – verified review

2. NordPass: Minimal learning curve

NordPass keeps things simple. The browser extension handles the basics, saving passwords when you log in and filling them automatically next time. There are no confusing menus or technical setup to worry about.

There's a 14-day free trial for Business and Enterprise plans, and NordPass also offers guided onboarding sessions to help your team get started with the tool. If you run into any trouble, the support team is available 24/7.

NordPass features

• Minimal training required: Intuitive interface that most employees can master
• 14-day free trial: You can test the Teams and Business plans without entering a credit card
• Hassle-free adoption: Guided onboarding means smooth transition from day one

(Platform features reflect the information available on the NordPass website as of the publication date.)

NordPass pros and cons

Pros:

• "I appreciate the intuitive interface and ease of use." – verified review
• "Auto login works great, sharing access between organization members couldn't be easier." – verified review
• "Easy to use for all the team, easy and simple to undersand." – verified review

Cons:

• "It seems I have to reconfirm my master password a bit too often." – verified review
• "Sometimes it has some bugs, I had to send an invite multiple times before it worked at first." – verified review
• "The browser extension occasionally logs out or takes a bit to sync across devices." – verified review

3. Bitwarden: Budget-friendly for small teams

Bitwarden is an open-source password manager that allows your team members to have unlimited passwords on unlimited devices.

If you're switching from another password manager, Bitwarden can import your data from over 30 different platforms. The setup process is straightforward enough, and everything works reliably once you're up and running.

Bitwarden features

• Unlimited passwords: Every team member gets unlimited passwords on unlimited devices
• Simple import process: Data migration from 30+ password managers
• Browser extension: Automatic password saving and one-click autofill

(Platform features reflect the information available on the Bitwarden website as of the publication date.)

Bitwarden pros and cons

Pros:

• "I can use it across my devices (e.g., laptop, desktop, and even on my mobile phone) without experiencing any inconvenience." – verified review
• "Ease of use and sharing username and password within the organisation" – verified review
• "It has a ton of features but does not bombard you with them." – verified review

Cons:

• "There is no option to bulk delete passwords via the Chrome extension interface." – verified review
• "The password manager is not available in every application interface." – verified review
• "The instructions can be a bit confusing on the admin enterprise side." – verified review

4. RoboForm: Reputable option with advanced form features

RoboForm offers reliable password management, handling passwords, addresses, and credit card information. The interface is functional with a functional interface.

Setup is quick and straightforward, and the platform is particularly good at filling out detailed forms. Once your team gets comfortable with the workflow, RoboForm can become second nature.

RoboForm features

• Tutorials: Organized training sessions help employees understand cyber hygiene
• Budget-friendly pricing: Affordable option for cost-conscious teams
• One-click login: No typing or resetting passwords needed

(Platform features reflect the information available on the RoboForm website as of the publication date.)

RoboForm pros and cons

Pros:

• "RoboForm gives us the control we need to assign permissions appropriately." – verified review
• "I like the way I can organise my thousands of passwords in folders and use notes." – verified review
• "Shortcuts everywhere. You go to a website and the icon pops up to autofill your credentials." – verified review

Cons:

• "The organization of credentials on the admin side is clunky. Could be more user friendly." – verified review
• "Managing legacy passwords and duplicate entries is a manual process." – verified review
• "Every once in a while we get web pages that have different password formats that can prevent RoboForm from working." – verified review

5. Keeper: 24/7 support (paid add-on)

Keeper offers solid security with government-grade encryption (they're FedRAMP authorized, if that matters to you). With the 24/7 support add-on for an extra fee, you can reach someone via live chat whenever you need help, which can be reassuring for teams without dedicated IT support.

The browser extension uses AI to recognize different types of web forms and fill them accurately. Note that Keeper requires a minimum of 5 users for business plans, so it's not ideal for tiny teams.

Keeper features

• Shared team folders: Granular permissions allow teams to collaborate securely
• Deploy quickly: No complicated configurations
• 24/7 live support: Help available via chat and email whenever needed

(Platform features reflect the information available on the Keeper website as of the publication date.)

Keeper pros and cons

Pros:

• "Browser and app flexibility makes the tool very easy to use." – verified review
• "I love the browser extension option, which makes it more convenient." – verified review
• "The quick access to passwords and the ability to have them auto fill on websites." – verified review

Cons:

• "The pop up on the browser can be a little aggravating at times." – verified review
• "It logs me out of the web interface too much." – verified review
• "I would love it to integrate with more tools I regularly use." – verified review

6. 1Password: Alternative trusted by larger companies

1Password adds an extra security layer with a feature called a Secret Key. Just note that if you lose it, you could be locked out.

The Smart Titles feature labels saved passwords with readable names (like "American Airlines" instead of "AA"). Migration from other password managers is guided step-by-step.

1Password features

●      Smart Titles: Automatically labels items contextually for intuitive search

●      Quick Access: Keyboard shortcuts find and autofill accounts instantly

●      Direct import: Guided migration from 12 managers

(Platform features reflect the information available on the 1Password website as of the publication date.)

1Password pros and cons

Pros:

• "This platform is very user-friendly. It makes it easier to store and organize passwords." – verified review
• "Versatile product for saving and sharing passwords; easy to use." – verified review
• "Everything is well-organized, clean, and easy to locate, whether I’m using my laptop or my phone." – verified review

Cons:

• "Not all websites accept 1Password's suggested passwords." – verified review
• "Sometimes a new password fails to get to other devices in a timely manner. It could take hours." – verified review
• “The business customer support basically doesn't exist. After we signed the contract we had 3-4 different "account managers", with no handover in between changes.” – verified review

7. Dashlane: Basic choice with built-in VPN included

The Dashlane browser extension saves passwords automatically. You also get a VPN with the premium plans.

With the Collections feature, you can organize passwords into folders by department or project, and sharing is straightforward with simple permission controls. Setup takes just minutes, and you can send invite links through Slack or Teams.

Dashlane features

• Built-in VPN: Unlimited bandwidth protection included with Premium
• Collections folders: Password organization by department made easy
• Quick setup: Automated onboarding gets teams up and running quickly

(Platform features reflect the information available on the Dashlane website as of the publication date.)

Dashlane pros and cons

Pros:

• "Dashlane adds a level of security that makes me comfortable that my information is safe and secure." – verified review
• "I like that passwords fill in very quickly and effectively." – verified review
• "The ease of logging in to any website I use regularly for work/home" – verified review

Cons:

• "The mobile app is glitchy, and often doesn't stay logged in." – verified review
• "I dislike logging into Dashlane every 14 days for it to work properly." – verified review
• "You can't share a group of passwords, you can only share one at a time." – verified review

Comparison table: The best password managers for non-technical teams

Platform	Free Trial for Teams	Emergency Access	Password Sharing
LastPass	14 days	✓	✓
NordPass	14 days	✓	✓
Bitwarden	7 days	✓	✓
RoboForm	14 days	✓	✓
Keeper	30 days	✓	✓
1Password	14 days	Access kit	✓
Dashlane	14 days	✗	✓

What should I look for in a user-friendly password manager?

A truly user-friendly password manager should feel invisible to you and your team. When you log in to a website, the password manager should automatically save your credentials without you having to think about it. From that point on, filling passwords should be as simple as clicking once. This means no hunting through menus or having to remember master passwords every 5 minutes.

The user interface matters too. Clear dashboards that use colors and scores to show password strength are easy to understand, while text-heavy warnings tend to get ignored. The best tools guide you naturally through tasks, so instead of reading instructions, you just know what to do next.

What's the best way for my team to start using a password manager?

Look for platforms that offer free trials. This way, you can test a few options to see what works best for you. During the trial period, pay attention to whether people are actually using the tool. If half your team stops using it after a short while, it might not be the right platform for your needs.

The key is finding a password manager that people adopt naturally. If your team starts talking about how their browsing has become easier, you'll know you've found the right solution. At that point, rolling it out to the rest of the company can be much simpler because you have real advocates who can help their colleagues get started.

Why LastPass is the best password manager solution for non-technical teams

LastPass makes top-level security accessible to everyone on your team. The automated onboarding flow gets employees up and running in just a few hours. Your team members master the platform through regular use as they work.

The visual Security Dashboard converts complex security data into simple scores anyone can understand. LastPass syncs passwords instantly across all your devices while the one-click browser extension handles everything automatically. You get powerful protection that's genuinely easy to use.

Ready to simplify password management for your entire team? Try LastPass now and discover why millions trust us to protect their digital lives.