7 Best Affordable Password Managers for Small Businesses in 2025

As a small business, you need strong password security without the enterprise price tag. The right affordable password manager for a small business protects your team's accounts and logins while fitting your budget. 

The key is finding a password manager that balances cost with features. LastPass delivers enterprise-grade security at a price that small businesses can afford, with essential features like automatic password saving, secure credential sharing, and admin controls. 

This guide walks you through the best affordable password managers for small businesses. You'll discover which tools offer the best value without sacrificing the security features your business needs. 

Quick guide: 7 best affordable password managers for small businesses 

• LastPass: The best overall password manager for small businesses according to G2 global grid reports

• NordPass: Budget-friendly pricing for small teams 

• Keeper: Entry-level pricing with quick deployment 

• Bitwarden: Competitively priced open-source option 

• RoboForm: Basic option for simple needs 

• Dashlane: Mid-range pricing with built-in VPN 

• 1Password: Team-focused pricing for groups 

How we evaluated the best affordable password managers for small businesses 

We chose these password managers based on pricing, features, and real-world value for small businesses. Each tool needs to protect your data while respecting your budget: 

• Cost per user: Does pricing scale fairly as your team grows? 

• Essential security features: Does the tool offer zero-knowledge encryption, secure sharing, and emergency access? 

• Setup time: Can you get your team up and running quickly? 

• Support availability: Can you get help when you need it? 

• Integration options: Does it connect with your existing business tools? 

• User adoption rates: Will your team actually use it? 

The 7 best affordable password managers for small businesses 

1. LastPass: Best overall affordable password manager for small businesses 

LastPass makes enterprise-grade security accessible to small businesses. You get zero-knowledge encryption that keeps your data safe: even LastPass can't see your team’s logins. Getting started is quick and your team can log in to LastPass using the same logins they already use for work. 

The Admin Console lets you manage security policies from one place. The interface is straightforward, so it's easy to set up group-based password sharing with specific permissions, ensuring only the right people can access shared logins. 

On the Business plan, you get an extra perk: each employee gets a LastPass Families account that covers 5 additional family members. This means your team improves their personal security while you boost your business protection.  

LastPass features 

• Password generator: Creates unique, complex passwords for every account automatically 

• Admin Console: Manage 100+ customizable security policies from one central location 

• Group-based sharing: Encrypted shared folders let teams collaborate securely with permission controls 

• Directory integration: Connects with Google Workspace and Microsoft Teams to automatically add new employees and remove access when they leave 

• Security Dashboard: Shows password health scores and alerts for weak or compromised credentials 

• LastPass Families included: Every Business user gets 5 additional licenses for family members 

 

LastPass pros and cons 
Pros: 

• "I like the vault function which separates different passwords by website that I'm working in." – verified review

• "LastPass removes the need to remember passwords for all the different logins that happen in life now." – verified review

• "I like the extension which easily integrates with all browsers I am using. We utilise the shared folders and limit access within the company." – verified review
  

Cons: 

• "Folder management isn't always the easiest." – verified review

• "Sometimes it does get confused and tries to fill fields that aren't username or password fields." – verified review

• "There are a very small handful of apps that don't auto-fill, like gambling apps." – verified review

2. NordPass: Budget-friendly pricing for small teams 

NordPass's Teams plan can work for startups, small businesses watching their budget, and groups of up to 10 users. You get quick setup and straightforward password sharing features. 

XChaCha20 encryption protects your data and zero-knowledge architecture means all encryption happens on your devices, so NordPass can't see your passwords. Its Data Breach Scanner sends alerts if credentials have been compromised. 

NordPass features 

• Teams plan: Basic password management for up to 10 users 

• Data Breach Scanner: Monitors dark web for compromised credentials 

• XChaCha20 encryption: Protects data with zero-knowledge architecture 
  

(Platform features reflect the information available on the NordPass website as of the publication date.) 

NordPass pros and cons 
Pros: 

• "It really helps me keep up with my passwords and my saved information and clients’ information as well. very easy to use." – verified review

• "I like how Nordpass is universal and helps connect passwords to accounts and share them easily with colleagues." – verified review 

• "Have all my passwords concentrated and have quick and instant access to them." – verified review
  

Cons: 

• It seems I have to reconfirm my master password a bit too often, but I know it's for security's sake." – verified review

• "Sometimes it has some bugs, I had to send an invite multiple times before it worked at first." – verified review

• "There needs to be a way to create folders within shared folders so we can organise details better." – verified review

3. Keeper: Entry-level pricing with quick deployment 

Keeper offers simple password management with strong security certifications. The platform achieved both FedRAMP and GovRAMP authorization, meeting US federal security requirements. 

You can deploy Keeper in minutes through the admin console. The zero-knowledge architecture encrypts everything locally on your devices, keeping your passwords private, and built-in activity logs and audit trails track password changes and logins across your team. 

Keeper features 

• Quick deployment: Intuitive admin console sets up teams in minutes 

• Role-based access: Automated user provisioning through SCIM and SSO integration 

• Activity monitoring: Built-in logs track password changes and user access 
  

(Platform features reflect the information available on the Keeper website as of the publication date.) 

Keeper pros and cons 
Pros: 

• "You only have to remember one password to sign into Keeper and it will store the rest of your credentials." – verified review

• "Browser and app flexibility makes using the tool very easy to use." – verified review

• "The ability to share the passwords between team members and to provide them securely to third parties." – verified review
  

Cons: 

• "The admin approval process for users could be improved. When a user signs on for the first time, they require admin approval, but the admin does not receive any notification that an approval is pending." – verified review

• "The popup on the browser can be a little aggravating at times." – verified review

• "Keeper's pricing structure leaves a lot to be desired and they will give you a good initial price then hammer you at renewal." – verified review

4. Bitwarden: Competitively priced open-source option 

Bitwarden offers affordable business plans. The code is open source, meaning security experts can verify exactly how it works. 

The Teams plan includes all premium features with unlimited users and password collections. You get role-based permissions for access control that scales with your team. 

Bitwarden features 

• Open-source transparency: Publicly auditable code for security verification 

• Teams plan: Includes all premium features with unlimited users 

• Collection-based sharing: Organizes credentials with granular permissions 
  

(Platform features reflect the information available on the Bitwarden website as of the publication date.) 

Bitwarden pros and cons 
Pros: 

• "I use this application to share passwords within the company, and I have had a very good experience." – verified review

• "It is worth the enterprise cost because of how secure everything remains." – verified review

• "The experience with Bitwarden was awesome, very easy to use." – verified review
  

Cons: 

• "When you copy a password, it is not saved in the Windows clipboard." – verified review

• "On Android, it leaves something to be desired because sometimes it particularly freezes and does not generate passwords automatically and also does not auto-complete." – verified review

• "The account remains open in the browser app for a very short time." – verified review

5. RoboForm: Basic option for simple needs 

RoboForm's centralized console lets you set permissions and share credentials with specific users or groups through role-based access control. 

The password manager connects with the tools you already use to manage employees. When you hire someone new, they get RoboForm access automatically. When someone leaves, their access is removed right away. 

RoboForm features 

• Admin console: Manages users, groups, and permission levels 

• Automatic user management: Connects with your existing systems to add new employees and remove access when they leave 

• Team-wide installation: Install RoboForm on all your team's computers at once 
  

(Platform features reflect the information available on the RoboForm website as of the publication date.) 

RoboForm pros and cons 
Pros: 

• "What I like the most about it is sharing credentials with my team and supervisors without letting them see the password." – verified review

• "Roboform saves us time and reduces the headaches of password problems." – verified review

• "Roboform is great for managing secure passwords for the organization." – verified review
  

Cons: 

• "Desktop client interface is a bit outdated." – verified review

• "The organization of credentials on the admin side is clunky. Could be more user friendly." – verified review

• "Using it simultaneously on multiple browsers, this causes issues at times." – verified review

6. Dashlane: Mid-range pricing with built-in VPN 

Dashlane includes a VPN with its password manager on some plans. You can organize passwords into folders for different departments or projects. 

The admin console shows your team's password security at a glance and tracks who accesses what. When you hire someone or they leave, Dashlane automatically adds or removes their access. 

Dashlane features 

• Admin console: Centralized management with password health monitoring 

• Collections: Organized sharing with granular permissions 

• Built-in VPN: Unlimited bandwidth included with premium plans 
  

(Platform features reflect the information available on the Dashlane website as of the publication date.) 

Dashlane pros and cons 
Pros: 

• "The solution is reliable, easy to use, and effortless for securing access for our team." – verified review

• "It's easy to use, saves time and makes the process of sharing passwords between people very easy." – verified review

• "The office team has generic login credentials that can be shared through Dashlane." – verified review
  

Cons: 

• "Adding new people is confusing, takes time to get used to. It's not very easy to share multiple passwords with new employees." – verified review

• "The mobile app is glitchy, and often doesn't stay logged in." – verified review

• "Sometimes, it is finicky with logins and updating passwords." – verified review

7. 1Password: Team-focused pricing for groups 

1Password uses a Secret Key along with your master password for dual-layer encryption. The Watchtower security dashboard monitors breaches and weak passwords, integrating with ‘Have I Been Pwned’ for threat detection. 

The Teams Starter Pack covers up to 10 users for a flat monthly rate. You get unlimited shared vaults and 24/7 support. Every Business user receives a free 1Password Families membership that extends password management to 5 family members. 

1Password features 

• Teams Starter Pack: Flat monthly rate for up to 10 users 

• Watchtower monitoring: Alerts for compromised passwords and vulnerabilities 

• Dual-layer encryption: Secret Key adds extra security layer 
  

(Platform features reflect the information available on the 1Password website as of the publication date.) 

1Password pros and cons 
Pros: 

• "The interface is clean, well-organized, and makes managing passwords effortless, even for non-technical users." – verified review

• "The platform uses end-to-end encryption, so all your stored credentials stay completely private—even the company cannot access them." – verified review 

• "It gives me peace of mind knowing all my sensitive data is encrypted and stored safely." – verified review 
  

Cons: 

• "The subscription is more expensive compared to some other options." – verified review

• "Sometimes the pop up within a web page does not work perfectly and requires one or two additional clicks." – verified review

• "Can feel overwhelming for new users at first." – verified review

Comparison table: The best affordable password managers for small businesses 

 

Platform	Free Tier	Emergency Access	Directory Integration
1. LastPass	✗	✓	✓
2. NordPass	✓	✓	✗
3. Keeper	✗	Consumer only	✓
4. Bitwarden	✓	✓	✓
5. RoboForm	✗	✓	✓
6. Dashlane	✗	✗	✓
7. 1Password	✗	Recovery kit	✓

What makes a password manager affordable for small businesses? 

An affordable password manager balances cost with the features you need. The best affordable password manager includes essential security features like zero-knowledge encryption, secure password sharing, and cross-platform support. These aren't extras, they're basics that keep your business safe. 

Some tools may look more economical but charge extra for critical features like dark web monitoring or SSO integration. Others include these features in the base price. Calculate what you'll pay for the features you need, not just the starting price. 

Consider how pricing scales as your team grows. A tool that's cheap for 5 users might get expensive for 20 users. Look for volume discounts or flat-rate options if you plan to expand. The right tool will be able to grow with your business without forcing you to switch platforms. 

How can small businesses maximize value from password managers? 

Start by getting your whole team on board. Choose a tool that's easy enough for everyone to adopt, from your newest hire to your longest-tenured employee. 

Set up password sharing in a smart way. Create groups based on job functions or departments. Your sales team needs access to CRM tools, while your accounting team needs financial system credentials. Smart organization means people can find what they need quickly. 

Take advantage of included features you might overlook. Many password managers offer breach monitoring and password health reports. These tools help you spot weak points before they become problems, so schedule regular check-ins to review these reports with your team. 

If the password manager supports directory integration, it helps automate user management. When someone joins your team, they get access automatically. When they leave, access gets revoked immediately, saving time and reducing security risks. 

Why LastPass is the best affordable password manager for small businesses 

LastPass delivers enterprise-grade security for small business budgets. You get zero-knowledge encryption that protects your data reliably while the Admin Console makes security management simple, even if you don't have a dedicated IT team. 

Directory integration automates the tedious work of user management. Connect LastPass to your existing identity provider and watch it handle provisioning automatically. Your employees can use their existing work login to access LastPass, so they won’t have new usernames or passwords to remember. 

Group-based password sharing keeps your team productive without sacrificing security: you can create encrypted shared folders with granular permissions. Every employee also gets a LastPass Families account covering 5 family members. 

Try LastPass now and discover how enterprise security can fit small business budgets.